Tasks

One line names the area you're in, with a count of what's still open in it. Tap that line and a sheet lists every area, each with its own count, along with a field to narrow a long list of them. Pick one and the tasks below change. A task you add belongs to the area you're looking at, and tasks with no area are under General. On a wide screen the areas are a column down the left instead, since there's room for all of them at once.

You do not have to file a task yourself. With AI on, an open task with no life area is filed under one of yours within a few minutes, read from the task’s own words. A task that belongs to a stream takes that stream’s area instead, with no model asked at all, so that part holds even with AI off. Set the area yourself in the task’s sheet and your pick stands; clear it there and it stays clear.

Tap the ring beside a task to complete it. It fills in and the words strike through, and the task stays put for a second and a half before fading off the list — long enough to see what you cleared, and to tap the ring again if you did it by mistake. On the advanced tier the status pill does the same job: picking a finished status strikes the row and it leaves the same way. Show finished at the bottom of the list brings back everything you completed, drawn as the same rows the list above uses. The ring beside a finished task reopens it. On the advanced tier its status pill does that instead. The bar at the bottom adds a new task to whichever list you're looking at.

A task also has a page of its own, with room to write, its subtasks under that, and the notes you have written against it. In a browser its words are a link that opens it, and the rest of the row opens the sheet; on the phone every tap opens the sheet, which has Page inside it. A task’s page covers what is on it.

In a browser, right-click a task, or press and hold it on a touchscreen, and its menu opens:

• Mark done — completes the task, the same as tapping its ring on the simple tier, or picking a finished status on its pill on the advanced one. On a task already finished this item reads Reopen.
• Set status… — pick one of your own status words for it. It comes with Streams & task detail.
• Details… — the task's sheet, also opened by tapping the row itself, with every field on the task. The note there takes lists and photographs, not just a line of text. On a keyboard, Cmd+Enter saves the sheet from anywhere inside it, the note included, and Escape closes it without saving. That pair works on every dialog in the app, not only this one.
• Remind me… — a nudge about this task at a time you pick.
• Top priority today — stars the task: it sorts first in its list today, and the star expires overnight.
• Make this a stream — turns the task into a stream, for work that grew past one line. It comes with Streams & task detail.
• Hide until tomorrow — the task is off the list until morning. It comes with Streams & task detail.
• Delete — removes the task for good, after a confirm.

The installed phone app has no such menu. There a tap and a press-and-hold both open the task's sheet, and the moves that need no editing are on it: Make today's priority, Hide until tomorrow, Make this a stream, Remind me… and Delete. Finishing a task there is the ring or the status pill on the row, the same as on the web.